You are registered for your trip… way to go! Let the fun begin! We here to walk through the next processes with you from beginning to end to make sure you have the most impactful summer ever!
There are several items you need to do to prepare.
So, Let’s get started!
STEP ONE – START STRONG!
– Do This First – Send out support letters to EVERYONE you know. Download the sample support letter (click here). You may be thinking, I’ll just do email – but don’t do that just that yet. Spend the time, make it real personal, and send out a real piece of mail piece, it works!
– Time to brainstorm! Get with your family and friends and make a list of EVERYONE you know and they know, I mean EVERYONE! (Friends, co-workers, family, frenemies – EVERYONE!)
– Get out our example support letter – make it your own
– Get it in the mail ASAP – like now (Ok, maybe tomorrow)
Now get around to the electronic letters and posts!
– Massage that support letter to go into all your social media feeds (you social butterfly you!) I mean everyone of them – Twitter, Facebook, Instagram, snapchat, etc… Don’t forget the the web link to where they can donate
STEP TWO – GET THAT PASSPORT
If you are going to New Orleans, you don’t need a passport, but you will need an ID if you are flying on an airplane. Check out THIS LINK for more details.
Everyone else – this is a MUST. This can take 6 weeks or more. CLICK HERE for more information on getting your passport. If you are going to Mexico, you can get just a passport card, but we recommend you go ahead and get a regular passport so you are prepared to go anywhere.
Do you have your passport already? GREAT! But one important thing you need to do is look at the expiration date – it MUST be good for at least 6 months past the end of your trip. Once you have your valid passport, immediately email at copy to firstname.lastname@example.org. Make sure you actually bring your passport with you on the trip, and keep it with you at all times. DO NOT pack it in your check-in luggage on the airplane (passports have been shredded and stolen when packed in the check-in luggage and trips were delayed or missed because of it).
STEP 3: SAVE THE DATES
KNOW YOUR TARGET DATES
$300 Deposit Date – Your deposit should be sent in within 3 weeks of registering for your trip. Your deposit goes toward the cost of your trip and lets us know you are committed to going on the trip. While your deposit will keep your mission account active, you must still know that your spot on your trip cannot be guaranteed until you finish Step Four.
Ticketing Deadline Date – The estimated cost of your international ticket must be turned in by the ticketing deadline as shown on your Welcome Letter to secure your spot on the trip. If you don’t require an international flight, then you’ll need 50% of your trip base cost.
Travel Ready Deadline – This is 2 weeks before your trip begins. Your Travel Release Form (TRF) must be complete, and your Domestic Travel plans will be due at this time. Remember to consider mail time, as snail mail can take several days to get to us.
100% Deadline Date – You’ll need to raise the full amount of your trip cost 2 weeks prior to your trip start date.
STEP 4: GET IT GUARANTEED
In order for us to reserve your spot on this trip and make travel arrangements, you must meet your Ticketing Deadline. Trips are filled on a “first-come-first-served” basis. Until we have received your funds for ticketing AND you have completed a ticketing disclaimer, your spot is not reserved.
STEP 5: COMPLETE IT!
Complete Your Important Documents ASAP. These may seem like a menial thing, but they are not! THIS IS VERY IMPORTANT!
Travel Release Forms (TRF)- Everyone must complete and send in Travel Release Forms at least two weeks before the trip starts. You may download this form at. Download your TRF HERE.
HERE ARE THE KEY COMPONENTS:
HEALTH INSURANCE: Health insurance is required the entire duration of your trip, whether you are staying stateside or going overseas. If you are going outside the U.S., then you are also required to have travel insurance. If your international flight is being obtained by Fuel International, that cost is included for you. If you are going to Mexico, you must purchase coverage through our partner: Mission Trip Insurance. ENROLL HERE If you need stateside health insurance for the duration of the trip, you will also click on the Missions Trip Insurance and choose the TripArmor option.
IMMUNIZATIONS: Make sure your immunizations are up-to-date. This includes all childhood immunizations and a Tetanus shot within the last 5 years. Please refer to the Center for Disease Control at for country-specific immunization recommendations.
MEDICAL RELEASE FORM: If you check “yes” to any of the questions on the medical check list, you will need a medical release form signed by your doctor.
PARENTAL NOTARIZATIONS: The notarized signature of both parents is required. If the participant is over 18 years of age, the parents’ signatures are not required. Below you will find common scenarios:
Parents Married: Both parents must sign and notarize the TRF.
Sole Custody: The parent with sole custody must sign and notarize the TRF and attach the copy of the court papers showing that he/ she has sole legal custody.
Joint Custody: Both parents must sign and notarize the TRF.
Parent Deceased: Living parent must sign and notarize the TRF and attach a copy of the death certificate of the other parent.
STEP 6: GET YOUR TRAVEL ON!
MAKE TRAVEL ARRANGEMENTS
Arrange transportation from your home to and from your trip’s starting location.
NEXT, CHOOSE AN OPTION THAT IS RIGHT FOR YOU: – STATESIDE TRIPS:Skypass Travel is available to make flight arrangements for you from your home to your trip’s starting location if your are participating in a stateside trip (driving is an option as well).
INTERNATIONAL TRIPS: If you are participating in an international trip, it is required that you use Skypass Travel. If you are traveling international from your trip’s starting location, you must book with Skypass Travel. Skypass is a travel agency that allows you to use your tax- deductible missions account to cover the cost of your domestic flight and international flight. To book through Skypass Travel, you must have at least $300 in your missions account visit for a stateside trip and $1000 in your missions account to book an international flight. Once you reach those financial goals, you will automatically receive an email with a link specific to you and only you (do not share it with anyone else). Fill out the form and submit it to Skypass Travel ASAP. Within 24 to 48 hours, you should receive an email from Skypass Travel with your travel options and requests of someone you would like to fly with.
BOOKING YOUR OWN FLIGHT: If you choose to book your own flight to your stateside trip, you will want to ensure your flight is booked at the right arrival and departure times. If you book outside of the times provided by Fuel International, we cannot be responsible for shuttle services or missed connecting flights.
DRIVING: If you choose to drive directly to the your trip starting location, check with Fuel International to find out exactly where and when you need to meet. You may have to park at an airport in the area, so be prepared to pay for parking.
ITINERARIES: Please email your flight or driving itinerary to email@example.com by the Travel Ready Deadline.
STEP 7: GET READY, GET SET TO GO!
PREPARE FOR YOUR TRIP
Pray, Pray, Pray: We believe in the power of prayer! Pray for your country, your leaders, the people you will minister to, pray for your team members and the Global Partners you will be working with. Pray that God would be glorified through your trip this summer and that great IMPACT will be made!
Review your trip details: Go online to your www.fuel.org and find out more of what you can expect.
Learn the language: Learn basic sayings to use on your trip.
Meet Your Team: Join your trip’s Facebook page and get to know others who will be sharing your adventure. Go to FACEBOOK to find your trip! For security purposes: please do not accept personal friend requests made from these Facebook pages.
STEP 8: REVIEW IT
REVIEW YOUR FINAL MAILER
Before your trip begins, you will be emailed the Final Mailer which will go over all last minute details for your trip. The Final Mailer will update you on your status and any outstanding items you will need to turn in at registration. To ensure you receive your Final Mailer, confirm your email address is on file.